Privacy Policy

Last updated: December 13, 2025

This Privacy Policy explains how SCIVAS LIMITED (“SCIVAS,” “we,” “us,” or “our”) collects, uses, shares, and protects information when you visit or interact with scivas.com (the “Site”) or contact us for quotations, samples, or support. It also explains your choices and privacy rights.

1) Who this policy is for

SCIVAS operates a B2B website focused on RFID, NFC, smart cards, wristbands, tags, readers, and access-control products. The Site is intended for business users (for example: purchasing teams, engineers, integrators, and resellers). If you are visiting the Site on behalf of a company, you confirm you are authorized to provide business contact information.

2) What information we collect

A. Information you provide directly

When you contact us, request a quote (RFQ), request samples, subscribe, create an account (if available), or submit forms, you may provide:

  • Name, job title, company name, and country/region
  • Email address, phone number, and optional messaging/contact details (e.g., WhatsApp/WeChat) if you choose
  • Shipping address for samples or delivery (if applicable)
  • Inquiry details (products, quantities, specifications, drawings, purchase requirements, and other attachments)
  • Any other information you include in your message

B. Information you submit for public display

If product reviews/comments are enabled on the Site, we may collect the content you submit (for example: review text, star rating, and display name) and basic submission metadata (such as timestamp). Reviews/comments may be visible to the public. Please do not post confidential, sensitive, or personal information you do not want made public.

C. Information collected automatically

When you browse the Site, we may automatically collect:

  • Device and browser data (browser type, operating system, device identifiers, screen size, language settings)
  • Log data (IP address, approximate location derived from IP, referral URL, pages viewed, date/time, click and interaction events)
  • Cookie and similar technology data (see “Cookies & Analytics”)

D. Information from business partners

If you engage with us through a distributor, freight forwarder, marketplace platform, or other partner, we may receive limited contact and order-related information needed to fulfill your request.

3) How we use your information

We use information for legitimate business purposes, including to:

  • Respond to inquiries, provide quotations, and process sample requests
  • Provide technical support, confirm specifications, and recommend suitable products
  • Manage business relationships (e.g., CRM), verify requests, and prevent fraud or abuse
  • Send operational communications (for example: quote follow-ups, order or shipping updates, documentation)
  • Send marketing communications where permitted, and honor opt-out requests
  • Maintain and improve the Site, including troubleshooting, performance optimization, and content development
  • Measure Site traffic and usage to understand what content is helpful and to improve navigation
  • Comply with legal obligations and enforce our agreements

4) Legal bases (EEA/UK visitors)

If you are located in the European Economic Area or the United Kingdom, we process personal information under one or more of the following legal bases (as applicable):

  • Contract necessity — to provide quotes, samples, or services you request
  • Legitimate interests — B2B communications, improving the Site, and securing our systems
  • Consent — where required (for example, certain cookies or marketing)
  • Legal obligation — record-keeping and compliance

5) Cookies & analytics

We use cookies and similar technologies (such as local storage) for essential site functionality and for measurement and improvement.

A. Types of cookies we may use

  • Essential cookies — help the Site function (for example, security and basic navigation)
  • Preference cookies — remember settings (where available), such as language or display preferences
  • Analytics cookies — help us understand usage patterns so we can improve pages, forms, and performance

B. Your cookie controls

You can control cookies in your browser settings (including blocking or deleting cookies). If you disable cookies, certain features may not work properly. Where required by law, we will request consent before placing non-essential cookies.

C. Analytics tools

We may use self-hosted analytics (such as Matomo) and/or other measurement tools to understand how visitors use the Site. These tools may process IP address, device information, and interaction events. We aim to collect only what is reasonably necessary and to minimize data where feasible.

6) How we share information

We do not sell personal information. We may share information only in the situations below:

A. Service providers

We work with vendors that help us operate the Site and business (for example: hosting, IT, analytics, email delivery, CRM, and customer support tools). They are permitted to process information only on our instructions and only to provide services to us.

B. Business transfers

If we are involved in a merger, acquisition, financing, reorganization, or sale of assets, information may be transferred as part of that transaction, subject to appropriate safeguards.

C. Legal and safety

We may disclose information to comply with applicable law, respond to lawful requests, protect rights and safety, investigate suspected fraud or security issues, or enforce our terms.

D. Public content

If you submit reviews/comments, your content may be displayed publicly. You remain responsible for what you post.

7) International data transfers

SCIVAS operates from Hong Kong and Guangzhou, China. Your information may be stored or processed in countries where we and our service providers operate. When required, we use appropriate safeguards for cross-border transfers (for example, contractual protections).

8) Data retention

We retain information only as long as necessary for the purposes described in this Policy, including to maintain business records, comply with legal obligations, resolve disputes, and enforce agreements. Retention periods vary based on the type of information and the reason we collected it.

9) Security

We use reasonable technical and organizational measures designed to protect information against unauthorized access, loss, misuse, and alteration. However, no online service can guarantee absolute security. Please use caution when sending sensitive information by email.

10) Your choices and rights

Depending on your location, you may have rights to:

  • Request access to, correction of, or deletion of your personal information
  • Object to or restrict certain processing
  • Withdraw consent where processing is based on consent
  • Opt out of marketing communications at any time

You can opt out of marketing emails by using an “unsubscribe” link (if provided) or by contacting us. We may still send non-marketing messages related to your requests or our ongoing business relationship.

Complaints (EEA/UK)

If you are in the EEA/UK, you may also have the right to lodge a complaint with your local data protection authority. We encourage you to contact us first so we can try to resolve your concerns.

11) Children’s privacy

The Site is intended for business users and is not directed to children. We do not knowingly collect personal information from children.

12) Changes to this policy

We may update this Privacy Policy from time to time. We will post the updated version on this page and update the “Last updated” date above.

13) Contact us

If you have questions about this Privacy Policy or our privacy practices, please contact us:

  • Email: info@scivas.com
  • Tel (Landline): +86 20 8709 7510
  • Mobile / WhatsApp: +86 177 0203 5494
  • Address (China): A702, Runxiang Bldg, 1521 Guangzhou Ave N, Baiyun District, Guangzhou, Guangdong, China
  • Address (Hong Kong): Flat C, 9/F, Winning House, 72–76 Wing Lok Street, Sheung Wan, Hong Kong